How can we help you?
We offer professional, creative event planning services that are flexible enough to meet your needs. We bring more than two decades of experience to the table, and award winning customer service*. Our highly successful consumer expos are nationally recognized models because of our solid reputation for attending to every detail, and our ability to draw targeted, high caliber attendees. To find out more about our consumer expos, visit us at www.101expos.com.
Event Evaluation: Are you participating in someone else’s event? We’ll help you consider whether the event reaches your target audience, if it can help you reach your marketing goals, if your sponsorship or participation warrant pre-event publicity. We can also spot possible pitfalls that might negatively affect your show participation and suggest ways to turn a negative into a positive.
Booth Planning: We’ll suggest layouts that encourage people to enter your space, and help you plan and produce your marketing materials. If you need a booth designed, we’ve got experts who can help with that too!
Booth staffing and training: We can help you staff your booth, and teach you how to make the most out of each interaction. We’ll teach you how to brief everyone at the booth on your marketing objectives. We can also help you create a reason for people to stop at your booth, such as giveaways or drawings. We’ll explain how to make follow-ups more effective, and show you how to evaluate your results based on your pre-event goals, and how to look for ways to improve your participation in future events.
Venue research. We’ll help you find the best location, one that suits the tone and theme of the event, is easy to find, can accommodate the number of guests expected as well as any special requirements such as stages or audio visual equipment; and is within your price range. We’ve held Hollywood theme parties at historic theatres, and student events at presidential libraries.
Venue negotiations and coordination. You’ll not only need the venue for the event, you’ll also need set-up time. We can negotiate the details such as: who cleans up afterward, and how long will you have to return the location to its pre-event state? One of the biggest mistakes people make is forgetting to allow plenty of time to get the room ready. Hotels in particular will book their banquet rooms back to back. Don’t just assume you can get in early to decorate.
Invitations. Invitations may need to be designed, printed and mailed. We’ll make sure you’ve got thought of everything: Who will do the printing? Does the budget allow for color? Embossing? Special folds? Who will address the envelopes? Will they be done by hand or using labels? How will RSVPs be handled? Will you need name tags? Coordinating the invitations may be the most time-consuming item on your list.
Catering coordination. What, if any, food will you serve? We’ll help you decide if it should be sit-down or buffet? We know what questions to ask. Does the venue have catering facilities or do you need to find and negotiate with an independent caterer? Do you want to serve alcohol? If so, will it be an open or cash bar? Full bar or just beer and wine? Does the venue have regulations or restrictions regarding alcohol service? This one area can easily blow your budget.
Decorations and signage. We’re experts at creating just the right mood. Should there be flowers on the tabletops? Candles? A curtain behind the podium? Will balloons at the entry make the event more inviting? How will you transform the room to set the right mood? When your guests arrive at the venue, how will they find your event? Will you need one or more welcome signs?
Audio/Visual Requirements and Entertainment: Most events are interactive. If someone will be speaking at your event, we’ll make sure they have the tools they need. Will they require a mircophone? A podium? Will you be showing a video or slide presentation? Will there be live music requiring amplifiers? Should you hire a videographer? A photographer? What about background music? Live musicians? What other forms of entertainment might be appropriate?
Event staffing. We can help you determine how many people you may need to serve as greeters, and we can also help you to staff the event with our own experienced personnel.
* Our Vice President of Operations Michelle Roddie won the very prestigious 2009 Show Manager of the Year (SMOTY) award. This national award honors Michelle for her innovative practices, premier customer service, commitment to success and ability to overcome obstacles. The SMOTY Award is sponsored by The Expo Group, and was created to recognize people such as Michelle for their "can do" spirit. Those of us who know and love Michelle agree that she's definitely someone who can make positive things happen!
